How To Effectively Lead a New Hire Orientation Virtually

How To Effectively Lead a New Hire Orientation Virtually

Remote work requires remote training, including new hire orientations. Beyond setting a professional custom office background, how can trainers prepare for a virtual session? For a productive meeting, follow these tips.


Clear Communication of Expectations

Establishing expectations at the start of a training session is crucial for success. While you may assume specific rules are common sense, not everyone comes from the same working background and may not automatically know what is and isn’t appropriate. Stating expectations clearly ensures everyone has an equal chance to put their best foot forward.

It’s a good idea to create a document or presentation outlining these rules so employees can reference them later. The following expectations are a good place to start:

  • Be online and in the meeting by the appointed time.
  • Put away your phone and other distractions.
  • Mute until it’s your turn to speak.

Continued Trainings

Even the most qualified hires need some help adjusting to a new role. Continued training ensures everyone has the tools they need to excel.

To start, make sure everyone knows what training they need to complete and the associated deadlines. Many companies have a department dedicated to training, as most industries must meet certain standards to comply with regulations. You may also want to contact new hires’ supervisors to ensure they know which courses employees still need to complete.

Finally, open up the floor for questions. For example, individuals new to Zoom meetings might not know how to set up a virtual office background with logo. Addressing these minor concerns reduces stress and boosts productivity, as new hires will have more time to settle into their roles.

Schedule Breaks

Unfortunately, people can only focus for so long. If the training session is more than two hours long, schedule a 10- or 15-minute break in the middle to give employees a chance to get a drink, grab a snack and visit the restroom. Refreshed trainees will have better focus and be more engaged.

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Create an Agenda

College courses create syllabuses so students know what to expect during the semester. You can accomplish something similar by writing out an agenda. This document outlines the topics you will cover and associated activities.

Agendas are great for instructors since they provide structure, but they’re even more useful for trainees, as it allows them to prepare for upcoming topics. Make sure you type up your agenda well in advance and email it to all attendees.

Allow Mingling

People like to socialize. In fact, it’s a crucial part of building bonds within work teams. However, too much chatting can get in the way of training. To avoid this, set aside time specifically for mingling. This can occur during breaks, icebreaker games or group projects.

New hire orientation doesn’t just train employees in their new jobs — it’s also an opportunity for people to get to know their coworkers and adjust to the company environment. As the trainer, you can set them up for success by providing resources and anticipating questions. With this in mind, take a look at various free Zoom backgrounds office images, write up your agenda and don’t forget to have a little fun.